December 14, 2020 City Council
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1. Call to Order by Mayor O'Neil.
1. Call to Order by Mayor O'Neil.
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2. Approval of City Council Meeting Minutes: November 23, 2020.
2. Approval of City Council Meeting Minutes: November 23, 2020.
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3. City Council Presentations: » - 1. Proclamation Recognizing the missionaries from the Church of Jesus Christ of Latter-Day Saints for their assistance with tree limb pickup in City Parks. 2. Character Council of Edmond Presentation by Gloria Baumann for Courage.
3. City Council Presentations: »
1. Proclamation Recognizing the missionaries from the Church of Jesus Christ of Latter-Day Saints for their assistance with tree limb pickup in City Parks. 2. Character Council of Edmond Presentation by Gloria Baumann for Courage.
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4. City Council Nominations to Boards and Commissions: » - 1. Mayor's Nominations and Reappointments: a. Reappointment of Daryl Green to the Community Oriented Policing Council; term expires October 2023. b. Reappointment of Larry Flener to the Community Oriented Policing Leadership Council; term expires October 2023.
4. City Council Nominations to Boards and Commissions: »
1. Mayor's Nominations and Reappointments: a. Reappointment of Daryl Green to the Community Oriented Policing Council; term expires October 2023.
b. Reappointment of Larry Flener to the Community Oriented Policing Leadership Council; term expires October 2023.
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5. General Consent Items: » - A. Consideration of Approval of Administrative Items: 1. Approval of the FY19-20 Year End Budget Transfers of Appropriations to balance the Departmental budget categories for governmental fund types. 2. Acceptance for the Community Development Block Grant (CDBG) corrected allocation for FFY2020. 3. Acceptance of the Federal Fiscal Year 2019 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER). 4. Consideration of approval of recommendation on tort claim. 5. Consideration of Acceptance of Public Improvements and Maintenance Bonds for Stone Hill at Iron Horse Ranch Phase 1. 6. Consideration of Acceptance of Public Improvements and Maintenance Bonds for: 5th Street Streetscape Project, BID B19-037 Waterline for Dental Depot, 150 W. 15th Street Sanitary sewer relocation for Oklahoma Christian School, 4680 E. 2nd Street Storm sewer, paving and grading for Scooters Coffee, 230 W. Edmond Road 7. Acknowledge receipt of Oklahoma Department of Environmental Quality (ODEQ) Construction Permits for Ridge Creek South Section 2. 8. Acceptance of three donated Utility Easements from IHRE Land Company, LLC, associated with Stone Hill at Iron Horse Ranch Phase 1 located southeast of Coltrane Road and Coffee Creek Road. 9. Acceptance of two donated Utility Easements from Exedra, LLC located at 324 E. 4th Street. 10. Acceptance of two donated Utility Easements from Edmond Public Schools on the Frontier Elementary School campus located at 4901 Explorer Drive for public utility extensions to Acts 2 United Methodist Church. 11. Approval of Supplemental Appropriations for Edmond Electric; $77,424. 12. Consideration of proposed City of Edmond State Legislative Priorities for the 2021 Legislative Session. 13. Approval of Supplemental Appropriation for Field Services-Streets for contract services to collect, reduce and dispose of vegetative debris; $3,600,000. 14. Approval of a Supplemental Appropriation for concrete repair projects in the community from restricted reserves in the 2000 Capital Improvement Sales Tax Fund; $1,000,000. B. Consideration of Ordinances and Resolutions: 1. Public Hearing And Consideration Of Ordinance No. _________, An Ordinance Granting To One Gas, Inc., Acting By And Through Its Oklahoma Natural Gas Company Division, And Its Successors And Assigns, For A Period Of Twenty-Five (25) Years From Approval And Acceptance Of This Ordinance, A Non-Exclusive Franchise And Right To Enter The Public Ways To Install, Operate And Maintain A Distribution System Within, Along, Across, Over And Under The Public Ways Of The City Of Edmond, Oklahoma For The Transportation, Distribution And/Or Sale Of Gas To Consumers And The Public Generally In The City; Defining The Words And Phrases Therein; Providing For Assignment, Sale Or Lease Of The Franchise; Providing That The City May Enact An Ordinance Charging Persons Transporting Gas Through Grantee’s Distribution System A Fee On The Calculated Value Of Such Transported Gas; Providing For Use And Repair Of The Public Ways; Providing For Regulation Of Service; Establishing Depth Of Pipelines; Establishing Rights And Duties In The Movement And Alteration Of Pipelines; Providing For Indemnification Of The City Of Edmond; Providing For Grantee’s Rules And Regulations; Providing For Inspection Of Grantee’s Records; Requiring Grantee To Pay A Franchise Fee; Establishing Grantor’s Option To Purchase; Providing For Conditions Of The Franchise; Providing For Construction Of This Ordinance Upon The Invalidity Of Any Part Thereof; Providing For The Submission Of This Ordinance To An Election Of The Qualified Voters Of The City; Providing For Acceptance Of This Franchise By Grantee And Both An Effective And An Operative Date Thereof; Repealing All Other Ordinances Directly In Conflict Herewith; And Providing For Severability. 2. Discussion And Action On Resolution ________, A Resolution Authorizing The Mayor Of The City Of Edmond, Oklahoma, To Issue An Election Proclamation Calling For A Special Election In The City Of Edmond On March 2, 2021. 3. Public Hearing and Consideration of Ordinance No. ______ Amending Chapter 2.94 of the Edmond Municipal Code – Art in Public Places Program – by amending 2.94.020 Definitions; and adding new section 2.94.090 Infrastructure Art Sponsorship Program; and providing for repealer and severability. C. Approval of Purchases: 1. Approval of Support Amendment to the Annual Software License and Maintenance for the New World Public Safety Software from Tyler Technologies, Inc; $256,094.29. 2. Approval of Purchase of Software and Services with ConnectWise, LLC for the amount of $46,416. 3. Approval of Change Order to the Agreement for the Implementation of Cityworks Permit, Land and License Management System from Timmons Group System, Inc in the amount of not to exceed $60,000. 4. Approval of Interlocal Cooperative Agreement between the City of Edmond and UCO for reconstruction and repair of Ayers Street west of Chowning Avenue. 5. Acceptance of Proposal and Approval of Agreements for implementing NICE Inform Recording System from Voice Products, Inc in the amount of $143,287 in addition to annual maintenance costs. 6. Approval of a Contract for Phase I Design Services with Beck Design for the development of the Edmond Veterans Memorial; $129,800. 7. Acceptance of Bid and Approval of Contract for the Kelly Avenue and 33rd Street Intersection Concrete Reconstruction Project and Resolution No.__________ Appointing Purchasing Agent for the Engineering Department; $1,771,628.25. 8. Acceptance of Bid and Approval of Contract for the FY20-21 Street Overlay Project and Resolution No.__________ Appointing Purchasing Agent for the Engineering Department; $2,432,082. 9. Acceptance of bid to clean, repair, paint (exterior) and resurface two (2) slides at Pelican Bay; $42,525. 10. Acceptance of Bid for Disposal Fees for the Removal of Storm Debris Grinding Mulch; $300,000. (estimate) 11. Acceptance of Proposal from SunLife for Stop Loss Health Insurance Coverage for 2021; $1,088,566.72. <Recess Edmond City Council Meeting and Convene Edmond Public Works Authority Meeting>
5. General Consent Items: »
A. Consideration of Approval of Administrative Items: 1. Approval of the FY19-20 Year End Budget Transfers of Appropriations to balance the Departmental budget categories for governmental fund types.
2. Acceptance for the Community Development Block Grant (CDBG) corrected allocation for FFY2020.
3. Acceptance of the Federal Fiscal Year 2019 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER).
4. Consideration of approval of recommendation on tort claim.
5. Consideration of Acceptance of Public Improvements and Maintenance Bonds for Stone Hill at Iron Horse Ranch Phase 1.
6. Consideration of Acceptance of Public Improvements and Maintenance Bonds for: 5th Street Streetscape Project, BID B19-037 Waterline for Dental Depot, 150 W. 15th Street Sanitary sewer relocation for Oklahoma Christian School, 4680 E. 2nd Street Storm sewer, paving and grading for Scooters Coffee, 230 W. Edmond Road
7. Acknowledge receipt of Oklahoma Department of Environmental Quality (ODEQ) Construction Permits for Ridge Creek South Section 2.
8. Acceptance of three donated Utility Easements from IHRE Land Company, LLC, associated with Stone Hill at Iron Horse Ranch Phase 1 located southeast of Coltrane Road and Coffee Creek Road.
9. Acceptance of two donated Utility Easements from Exedra, LLC located at 324 E. 4th Street.
10. Acceptance of two donated Utility Easements from Edmond Public Schools on the Frontier Elementary School campus located at 4901 Explorer Drive for public utility extensions to Acts 2 United Methodist Church.
11. Approval of Supplemental Appropriations for Edmond Electric; $77,424.
12. Consideration of proposed City of Edmond State Legislative Priorities for the 2021 Legislative Session.
13. Approval of Supplemental Appropriation for Field Services-Streets for contract services to collect, reduce and dispose of vegetative debris; $3,600,000.
14. Approval of a Supplemental Appropriation for concrete repair projects in the community from restricted reserves in the 2000 Capital Improvement Sales Tax Fund; $1,000,000.
B. Consideration of Ordinances and Resolutions:
1. Public Hearing And Consideration Of Ordinance No. _________, An Ordinance Granting To One Gas, Inc., Acting By And Through Its Oklahoma Natural Gas Company Division, And Its Successors And Assigns, For A Period Of Twenty-Five (25) Years From Approval And Acceptance Of This Ordinance, A Non-Exclusive Franchise And Right To Enter The Public Ways To Install, Operate And Maintain A Distribution System Within, Along, Across, Over And Under The Public Ways Of The City Of Edmond, Oklahoma For The Transportation, Distribution And/Or Sale Of Gas To Consumers And The Public Generally In The City; Defining The Words And Phrases Therein; Providing For Assignment, Sale Or Lease Of The Franchise; Providing That The City May Enact An Ordinance Charging Persons Transporting Gas Through Grantee’s Distribution System A Fee On The Calculated Value Of Such Transported Gas; Providing For Use And Repair Of The Public Ways; Providing For Regulation Of Service; Establishing Depth Of Pipelines; Establishing Rights And Duties In The Movement And Alteration Of Pipelines; Providing For Indemnification Of The City Of Edmond; Providing For Grantee’s Rules And Regulations; Providing For Inspection Of Grantee’s Records; Requiring Grantee To Pay A Franchise Fee; Establishing Grantor’s Option To Purchase; Providing For Conditions Of The Franchise; Providing For Construction Of This Ordinance Upon The Invalidity Of Any Part Thereof; Providing For The Submission Of This Ordinance To An Election Of The Qualified Voters Of The City; Providing For Acceptance Of This Franchise By Grantee And Both An Effective And An Operative Date Thereof; Repealing All Other Ordinances Directly In Conflict Herewith; And Providing For Severability.
2. Discussion And Action On Resolution ________, A Resolution Authorizing The Mayor Of The City Of Edmond, Oklahoma, To Issue An Election Proclamation Calling For A Special Election In The City Of Edmond On March 2, 2021.
3. Public Hearing and Consideration of Ordinance No. ______ Amending Chapter 2.94 of the Edmond Municipal Code – Art in Public Places Program – by amending 2.94.020 Definitions; and adding new section 2.94.090 Infrastructure Art Sponsorship Program; and providing for repealer and severability.
C. Approval of Purchases:
1. Approval of Support Amendment to the Annual Software License and Maintenance for the New World Public Safety Software from Tyler Technologies, Inc; $256,094.29.
2. Approval of Purchase of Software and Services with ConnectWise, LLC for the amount of $46,416.
3. Approval of Change Order to the Agreement for the Implementation of Cityworks Permit, Land and License Management System from Timmons Group System, Inc in the amount of not to exceed $60,000.
4. Approval of Interlocal Cooperative Agreement between the City of Edmond and UCO for reconstruction and repair of Ayers Street west of Chowning Avenue.
5. Acceptance of Proposal and Approval of Agreements for implementing NICE Inform Recording System from Voice Products, Inc in the amount of $143,287 in addition to annual maintenance costs.
6. Approval of a Contract for Phase I Design Services with Beck Design for the development of the Edmond Veterans Memorial; $129,800.
7. Acceptance of Bid and Approval of Contract for the Kelly Avenue and 33rd Street Intersection Concrete Reconstruction Project and Resolution No.__________ Appointing Purchasing Agent for the Engineering Department; $1,771,628.25.
8. Acceptance of Bid and Approval of Contract for the FY20-21 Street Overlay Project and Resolution No.__________ Appointing Purchasing Agent for the Engineering Department; $2,432,082.
9. Acceptance of bid to clean, repair, paint (exterior) and resurface two (2) slides at Pelican Bay; $42,525.
10. Acceptance of Bid for Disposal Fees for the Removal of Storm Debris Grinding Mulch; $300,000. (estimate)
11. Acceptance of Proposal from SunLife for Stop Loss Health Insurance Coverage for 2021; $1,088,566.72.
<Recess Edmond City Council Meeting and Convene Edmond Public Works Authority Meeting>
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6. Approval of EPWA Meeting Minutes: November 23, 2020.
6. Approval of EPWA Meeting Minutes: November 23, 2020.
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7. EPWA General Consent Items: » - A. Consideration of Approval of Administrative Items: 1. Approval of the FY19-20 Year End Budget Transfers of Appropriations to balance the Departmental budget categories for governmental fund types. 2. Approval of Supplemental Appropriations for Edmond Electric; $77,424. B. Approval of Purchases: 1. Approval of an emergency contract to repair damaged force main at Chisholm Creek Lift Station; $81,280. <Adjourn Edmond Public Works Authority Meeting and Reconvene Edmond City Council Meeting>
7. EPWA General Consent Items: »
A. Consideration of Approval of Administrative Items: 1. Approval of the FY19-20 Year End Budget Transfers of Appropriations to balance the Departmental budget categories for governmental fund types.
2. Approval of Supplemental Appropriations for Edmond Electric; $77,424.
B. Approval of Purchases:
1. Approval of an emergency contract to repair damaged force main at Chisholm Creek Lift Station; $81,280.
<Adjourn Edmond Public Works Authority Meeting and Reconvene Edmond City Council Meeting>
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A. Case #PR20-00007 Public Hearing and Consideration of the Final Plat of Hidden Creek Second – a Replat of a Portion of Common Area C located on the north side of Danforth, approximately ½ mile east of Air Depot. (Farmhouse Partners, LLC) This item was continued from the November 23, 2020 City Council meeting. This item will be continued to the January 25, 2021 City Council meeting.
A. Case #PR20-00007 Public Hearing and Consideration of the Final Plat of Hidden Creek Second – a Replat of a Portion of Common Area C located on the north side of Danforth, approximately ½ mile east of Air Depot. (Farmhouse Partners, LLC) This item was continued from the November 23, 2020 City Council meeting. This item will be continued to the January 25, 2021 City Council meeting.
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D. Case #Z20-00012 Public Hearing and Consideration of Ordinance No ______ rezoning from “G-A” General Agricultural District to PUD Planned Unit Development for Prescott Hills to be located south of Danforth Road and east of Post Road. (Massarossa Luxury Homes, LLC) This item was continued from the November 23, 2020 City Council meeting.
D. Case #Z20-00012 Public Hearing and Consideration of Ordinance No ______ rezoning from “G-A” General Agricultural District to PUD Planned Unit Development for Prescott Hills to be located south of Danforth Road and east of Post Road. (Massarossa Luxury Homes, LLC) This item was continued from the November 23, 2020 City Council meeting.
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B. Case #DD20-00015 Public Hearing and Consideration for a lot split for 324 E. 4th St. (Broadway Construction, LLC)
B. Case #DD20-00015 Public Hearing and Consideration for a lot split for 324 E. 4th St. (Broadway Construction, LLC)
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C. Case #ES20-00004 Public Hearing and Consideration of Ordinance No._______ closing a portion of the electric easement located at 5116 North Westminster Road. (James and Paulette West) This item was continued from the November 23, 2020 City Council meeting.
C. Case #ES20-00004 Public Hearing and Consideration of Ordinance No._______ closing a portion of the electric easement located at 5116 North Westminster Road. (James and Paulette West) This item was continued from the November 23, 2020 City Council meeting.
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E. Case #Z20-00018 Public Hearing and Consideration of Ordinance No. ________ rezoning from “E-LU” General Commercial – Limited Use to “E-LU” General Commercial-Limited Use for a liquor store to be located at 832 W. Danforth. (Gus and Margo Gianos Family LP)
E. Case #Z20-00018 Public Hearing and Consideration of Ordinance No. ________ rezoning from “E-LU” General Commercial – Limited Use to “E-LU” General Commercial-Limited Use for a liquor store to be located at 832 W. Danforth. (Gus and Margo Gianos Family LP)
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F. Case #SP20-00005 Public Hearing and Consideration for a Site Plan application for Oakview Professional Office, Lot 5, located on the north side of Memorial Road, west of the I-35 Frontage Road. (Roger Hicks)
F. Case #SP20-00005 Public Hearing and Consideration for a Site Plan application for Oakview Professional Office, Lot 5, located on the north side of Memorial Road, west of the I-35 Frontage Road. (Roger Hicks)
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9. Update from City Staff and Discussion and Consideration of Amendments to Revised Declaration of Emergency Regarding COVID-19 issued on November 23, 2020.
9. Update from City Staff and Discussion and Consideration of Amendments to Revised Declaration of Emergency Regarding COVID-19 issued on November 23, 2020.
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Items 11 & 12 » - 11. Executive Session to discuss pending claims; Kinzey vs. City; Whitworth vs. City. (Executive Session authorized pursuant to 25 Okla. Stat. 307 (B)(4). 12. Consideration of action with regards to the claim of Kinzey vs. City; Whitworth vs. City.
Items 11 & 12 »
11. Executive Session to discuss pending claims; Kinzey vs. City; Whitworth vs. City. (Executive Session authorized pursuant to 25 Okla. Stat. 307 (B)(4). 12. Consideration of action with regards to the claim of Kinzey vs. City; Whitworth vs. City.
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Items 13 & 14 » - 13. New Business - (In accordance with the Open Meeting Act, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.) 14. Adjournment.
Items 13 & 14 »
13. New Business - (In accordance with the Open Meeting Act, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.) 14. Adjournment.
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