June 22, 2020 City Council
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1. Call to Order by Mayor O'Neil.
1. Call to Order by Mayor O'Neil.
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Items 2 & 3 » - 2. Approval of City Council Meeting Minutes: June 8, 2020. 3. Approval of City Council Special Meeting Minutes: June 1, 2020.
Items 2 & 3 »
2. Approval of City Council Meeting Minutes: June 8, 2020. 3. Approval of City Council Special Meeting Minutes: June 1, 2020.
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4. City Council Presentations: » - 1. City Manager's Progress Report. 2. Proclamation Recognizing July as Smart Irrigation Month. 3. Proclamation Recognizing June 22-28, 2020 as Amateur Radio Week. 4. Character Council of Edmond Presentation by Emoly Walters for Discipline.
4. City Council Presentations: »
1. City Manager's Progress Report. 2. Proclamation Recognizing July as Smart Irrigation Month.
3. Proclamation Recognizing June 22-28, 2020 as Amateur Radio Week.
4. Character Council of Edmond Presentation by Emoly Walters for Discipline.
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Items 5 & 6 » - 5. City Council Nominations to Boards and Commissions: 1. Mayor's Nomination and Reappointments: a. Nomination of Jennifer Landes to the Citizens Participation Committee to replace Rachel O'Connor; No Max Term. 6. University of Central Oklahoma College of Fine Arts and Design Nomination of Charleen Weidell to the Visual Arts Commission to replace Steven Hansen; No Max Term.
Items 5 & 6 »
5. City Council Nominations to Boards and Commissions: 1. Mayor's Nomination and Reappointments:
a. Nomination of Jennifer Landes to the Citizens Participation Committee to replace Rachel O'Connor; No Max Term.
6. University of Central Oklahoma College of Fine Arts and Design Nomination of Charleen Weidell to the Visual Arts Commission to replace Steven Hansen; No Max Term.
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7. General Consent Items: » - A. Consideration of Approval of Administrative Items: 1. Approval of an Inter-local Agreement between the Board of County Commissioners of Oklahoma County and the City of Edmond to reconstruct, improve, repair and maintain certain city streets in the City of Edmond. 2. Approval of a Right of Access Agreement between the City of Edmond and the Board of County Commissioners of Oklahoma County for the purpose of stockpiling road construction/maintenance material and for the processing of tree limb debris on the property owned by the City of Edmond. 3. Approval of the termination of the prior entered into agreement, between Francis Tuttle Technology Center School District No. 21 and the City of Edmond, for the establishment of the Center of Municipal Excellence (CME) as last set out by the parties on May 13, 2019. 4. Acceptance of two donated Utility Easements and a Street Right of Way from Crosstimbers Self Storage USA, Inc.associated with Crosstimber Oaks Self Storage at 3301 N. Air Depot. B. Consideration of Ordinances and Resolutions: 1. Receive Public Comment and Approval of Resolution No. _______ approving the Financial Plan of the Various Edmond Funds for FY 20-21: 1) General Fund, 2) Special Revenue Funds, 3) Capital Outlay Funds, and 4) Internal Service Funds. 2. Discussion and Consideration of Resolution No. ________ Declaring the Intent to Consider Approval of a Project Plan and Creation of a Tax Increment District under the Local Development Act; Directing Preparation of a Project Plan; Appointing a Review Committee; Directing the Review Committee to Make Findings as to Eligibility and Financial Impact, if any, on Taxing Jurisdictions and Business Activities within the District; and Directing the Review Committee to Make a Recommendation with Respect to the Proposed Project. 3. Consideration of Resolution No. _______ Establishing the 9-1-1 Emergency Telephone Fee Rate for Calendar Year 2021. C. Approval of Purchases: 1. Approval of the Interlocal Subsidy Agreement between the City of Edmond and EMSA (Emergency Medical Services Authority) for FY 2020-2021; $660,020. 2. Approval of an increase in the current Professional Services Agreement with Ross VanderHamm for assistance in the preparation of the FY 20-21 Budget for the City of Edmond; $9,000 increase. 3. Acceptance of bid to Furnish and Install artificial turf at the Animal Shelter; $62,000. 4. Approval of State Contract purchase of 105 sets of Firedex dual certified wildland tech rescue bunker gear from Chief Fire & Safety; $72,765. 5. Approval of Annual Software License and Maintenance and Services for the Financial Services and Permitting Software Applications from Superion LLC, a CentralSquare Company; $108,750. 6. Approval of Bid Disposition by the Purchasing Manager: a) Ductile Iron Pipe (including renewal options) for Field Services for an estimated annual amount of $50,000. b) Root Control Service (including renewal options) for Field Services for an estimated annual amount of $165,000. c) Traffic Sign Posts/Hardware (including renewal options) for the Traffic Department for an estimated annual amount of $50,000. 7. Approval of Purchase of computer hardware, software, network equipment, licenses and equipment maintenance on state contract FY20-21; $1,400,000. 8. Approval of Amendment to the GIS Data Updates and Maintenance Services contract with the CEDRA Corporation to maintain GIS data layers consisting of parcels, easements, water, wastewater and storm infrastructure ongoing maintenance; $200,000. 9. Acceptance of Bid and Approval of Contract for Pelican Bay Aquatic Center Roof Replacements and Resolution No._______ Appointing Purchasing Agent for Facility Maintenance; $34,940. 10. Approval of Sole Supplier Purchase of Equipment and Services from SF Mobile-Vision, Inc.; $70,285. 11. Reject Bids Received for the Kelly Avenue and 33rd Street Intersection Concrete Reconstruction Project. 12. Approval of an Agreement with Francis Tuttle Technology Center School District No. 21 for the purpose of providing training to Edmond Public Works Field Services staff members; $40,000. 13. Approval of Change Order No.1 to the Construction Contract with Crossland Heavy Contractors for the Broadway Drainage Inlet Project; $9,058.14 Increase. 14. Approval to renew and purchase insurance polices for General Liability, Auto Liability, Law Enforcement, Umbrella Liability, Property, Excess Workers' Compensation, Public Officials/Employment Practices, Cyber Liability, Surety Bonds, And Crimes/Social Engineering; $813,931. 15. Approval to renew the Agreement with Cannon Cochran Management Services Inc. (CCMSI) for Third Party Administrative Services (TPA) for the City's Workers' Compensation claims; $31,000 base fee. 16. Approval to reimburse Trident Insurance Services and CCMSI for liability and workers' compensation claims paid on behalf of the City; $1,006,000 (not to exceed). 17. Approval of an Inter-Local Agreement between the Board of County Commissioners of Oklahoma County and the City of Edmond for rural mowing and weed control maintenance of section line road right-of-ways; $50,000. 18. Approval of renewal of Maintenance and Support Agreement with Net Solutions for support of the citywide Cisco telephone System - annually $57,400. 19. Approval of renewal of the Work Crew Service Agreement with Center for Employment Opportunities (CEO) for a transitional work crew, which consists of 5-7 workers that will provide services 5 days per week (6.50 hours per day, excluding holidays - not to exceed $150,000 annually. 20. Discussion and Consideration of Approval of Agreements between the City of Edmond and the following Social and Community Enrichment Agencies for FY 2020-2021; $1,135,000. U R Special Ministries Inc. Edmond Family Counseling HOPE Center Edmond Mobile Meals Parents Helping Parents, Inc. Ministries of Jesus Project 66 Food Pantry Fine Arts Institute of Edmond Edmond Round-Up Club Character Council of Edmond UCO Sports & Recreation (Endeavor Games) LibertyFest Edmond Historic Preservation Trust YMCA Community Support Edmond Historical Society Museum Fostering Sweet Dreams Foundation Lilyfield, Inc. Oklahoma Baptist Homes for Children Turning Point Ministries Refined Silver, Inc Edmond Soccer Club <Recess City Council Meeting and Convene Public Works Authority Meeeting>
7. General Consent Items: »
A. Consideration of Approval of Administrative Items: 1. Approval of an Inter-local Agreement between the Board of County Commissioners of Oklahoma County and the City of Edmond to reconstruct, improve, repair and maintain certain city streets in the City of Edmond.
2. Approval of a Right of Access Agreement between the City of Edmond and the Board of County Commissioners of Oklahoma County for the purpose of stockpiling road construction/maintenance material and for the processing of tree limb debris on the property owned by the City of Edmond.
3. Approval of the termination of the prior entered into agreement, between Francis Tuttle Technology Center School District No. 21 and the City of Edmond, for the establishment of the Center of Municipal Excellence (CME) as last set out by the parties on May 13, 2019.
4. Acceptance of two donated Utility Easements and a Street Right of Way from Crosstimbers Self Storage USA, Inc.associated with Crosstimber Oaks Self Storage at 3301 N. Air Depot.
B. Consideration of Ordinances and Resolutions:
1. Receive Public Comment and Approval of Resolution No. _______ approving the Financial Plan of the Various Edmond Funds for FY 20-21: 1) General Fund, 2) Special Revenue Funds, 3) Capital Outlay Funds, and 4) Internal Service Funds.
2. Discussion and Consideration of Resolution No. ________ Declaring the Intent to Consider Approval of a Project Plan and Creation of a Tax Increment District under the Local Development Act; Directing Preparation of a Project Plan; Appointing a Review Committee; Directing the Review Committee to Make Findings as to Eligibility and Financial Impact, if any, on Taxing Jurisdictions and Business Activities within the District; and Directing the Review Committee to Make a Recommendation with Respect to the Proposed Project.
3. Consideration of Resolution No. _______ Establishing the 9-1-1 Emergency Telephone Fee Rate for Calendar Year 2021.
C. Approval of Purchases:
1. Approval of the Interlocal Subsidy Agreement between the City of Edmond and EMSA (Emergency Medical Services Authority) for FY 2020-2021; $660,020.
2. Approval of an increase in the current Professional Services Agreement with Ross VanderHamm for assistance in the preparation of the FY 20-21 Budget for the City of Edmond; $9,000 increase.
3. Acceptance of bid to Furnish and Install artificial turf at the Animal Shelter; $62,000.
4. Approval of State Contract purchase of 105 sets of Firedex dual certified wildland tech rescue bunker gear from Chief Fire & Safety; $72,765.
5. Approval of Annual Software License and Maintenance and Services for the Financial Services and Permitting Software Applications from Superion LLC, a CentralSquare Company; $108,750.
6. Approval of Bid Disposition by the Purchasing Manager: a) Ductile Iron Pipe (including renewal options) for Field Services for an estimated annual amount of $50,000. b) Root Control Service (including renewal options) for Field Services for an estimated annual amount of $165,000. c) Traffic Sign Posts/Hardware (including renewal options) for the Traffic Department for an estimated annual amount of $50,000.
7. Approval of Purchase of computer hardware, software, network equipment, licenses and equipment maintenance on state contract FY20-21; $1,400,000.
8. Approval of Amendment to the GIS Data Updates and Maintenance Services contract with the CEDRA Corporation to maintain GIS data layers consisting of parcels, easements, water, wastewater and storm infrastructure ongoing maintenance; $200,000.
9. Acceptance of Bid and Approval of Contract for Pelican Bay Aquatic Center Roof Replacements and Resolution No._______ Appointing Purchasing Agent for Facility Maintenance; $34,940.
10. Approval of Sole Supplier Purchase of Equipment and Services from SF Mobile-Vision, Inc.; $70,285.
11. Reject Bids Received for the Kelly Avenue and 33rd Street Intersection Concrete Reconstruction Project.
12. Approval of an Agreement with Francis Tuttle Technology Center School District No. 21 for the purpose of providing training to Edmond Public Works Field Services staff members; $40,000.
13. Approval of Change Order No.1 to the Construction Contract with Crossland Heavy Contractors for the Broadway Drainage Inlet Project; $9,058.14 Increase.
14. Approval to renew and purchase insurance polices for General Liability, Auto Liability, Law Enforcement, Umbrella Liability, Property, Excess Workers' Compensation, Public Officials/Employment Practices, Cyber Liability, Surety Bonds, And Crimes/Social Engineering; $813,931.
15. Approval to renew the Agreement with Cannon Cochran Management Services Inc. (CCMSI) for Third Party Administrative Services (TPA) for the City's Workers' Compensation claims; $31,000 base fee.
16. Approval to reimburse Trident Insurance Services and CCMSI for liability and workers' compensation claims paid on behalf of the City; $1,006,000 (not to exceed).
17. Approval of an Inter-Local Agreement between the Board of County Commissioners of Oklahoma County and the City of Edmond for rural mowing and weed control maintenance of section line road right-of-ways; $50,000.
18. Approval of renewal of Maintenance and Support Agreement with Net Solutions for support of the citywide Cisco telephone System - annually $57,400.
19. Approval of renewal of the Work Crew Service Agreement with Center for Employment Opportunities (CEO) for a transitional work crew, which consists of 5-7 workers that will provide services 5 days per week (6.50 hours per day, excluding holidays - not to exceed $150,000 annually.
20. Discussion and Consideration of Approval of Agreements between the City of Edmond and the following Social and Community Enrichment Agencies for FY 2020-2021; $1,135,000. U R Special Ministries Inc. Edmond Family Counseling HOPE Center Edmond Mobile Meals Parents Helping Parents, Inc. Ministries of Jesus Project 66 Food Pantry Fine Arts Institute of Edmond Edmond Round-Up Club Character Council of Edmond UCO Sports & Recreation (Endeavor Games) LibertyFest Edmond Historic Preservation Trust YMCA Community Support Edmond Historical Society Museum Fostering Sweet Dreams Foundation Lilyfield, Inc. Oklahoma Baptist Homes for Children Turning Point Ministries Refined Silver, Inc Edmond Soccer Club
<Recess City Council Meeting and Convene Public Works Authority Meeeting>
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8. Approval of EPWA Meeting Minutes: June 8, 2020.
8. Approval of EPWA Meeting Minutes: June 8, 2020.
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9. EPWA General Consent Items: » - A. Consideration of Approval of Administrative Items: 1. Discussion and Consideration of Corrected Second Amended and Restated Hotel-Conference Center Lease by and between the Edmond Public Works Authority and Covell Partners in Development, LLC. 2. Receive Public Comment and Approval of Resolution No. _______ approving the Financial Plan of the various Edmond Funds for FY 20-21: 1) Public Works Authority Utility Funds, and 2) Other Enterprise Funds. B. Approval of Purchases: 1. Approval of Agreement with Edmond Economic Development Authority for FY 2020-2021; $639,835. 2. Reject Bids Received for Odor Control Chemical for the Wastewater Plant. 3. Acceptance of Bid and Approval of Agreement for the WTP-01A: Water Treatment Plant Expansion - Residuals Handling Improvements for Engineering; $38,174,538. 4. Approval of Bid Disposition by the Purchasing Manager: a) Electrician Services for Meter Conversions (including renewal options) for Edmond Electric for an estimated annual amount of $30,000. 5. Acceptance of Bid and Approval of Agreement Channel Rehabilitation Spring Creek - Tributary 2 for Drainage Utility; $238,265.63. 6. Approval of Sole Provider Services and Repair Parts for the WTP Ozone System; $130,000. 7. Acceptance of Street and Utility Easement from Cadre Properties, LLC, an Oklahoma limited liability company, for Water System Master Plan Projects UPSZ-4 and NEW-4A Water Line Projects and future road corridor improvements, Parcel 11; $18,500. 8. Acceptance of Street and Utility Easement from Scottdanforth LLC, an Oklahoma limited liability company, for Water System Master Plan Projects UPSZ-4 and NEW-4A Water Line Projects and future road corridor improvements, Parcel 10; $2,500. 9. Approval of Professional Services Contract Amendment No. 3 with Carollo Engineers Inc for the Arcadia Lake Water Treatment Plant Expansion Projects; $11,323,246. 10. Acceptance of Bid and Approval of Agreement for the FY20 Waterline Improvement Project for the Engineering Department; $2,437,561. 11. Approval of Change Order No.1 to the construction contract with 4M Trenching, LLC for Wastewater Master Plan Project W2-3 : Santa Fe Creek Interceptor Project; $541,604.20 reduction. <Adjourn Public Works Authority Meeting and Reconvene City Council Meeting>
9. EPWA General Consent Items: »
A. Consideration of Approval of Administrative Items: 1. Discussion and Consideration of Corrected Second Amended and Restated Hotel-Conference Center Lease by and between the Edmond Public Works Authority and Covell Partners in Development, LLC.
2. Receive Public Comment and Approval of Resolution No. _______ approving the Financial Plan of the various Edmond Funds for FY 20-21: 1) Public Works Authority Utility Funds, and 2) Other Enterprise Funds.
B. Approval of Purchases:
1. Approval of Agreement with Edmond Economic Development Authority for FY 2020-2021; $639,835.
2. Reject Bids Received for Odor Control Chemical for the Wastewater Plant.
3. Acceptance of Bid and Approval of Agreement for the WTP-01A: Water Treatment Plant Expansion - Residuals Handling Improvements for Engineering; $38,174,538.
4. Approval of Bid Disposition by the Purchasing Manager: a) Electrician Services for Meter Conversions (including renewal options) for Edmond Electric for an estimated annual amount of $30,000.
5. Acceptance of Bid and Approval of Agreement Channel Rehabilitation Spring Creek - Tributary 2 for Drainage Utility; $238,265.63.
6. Approval of Sole Provider Services and Repair Parts for the WTP Ozone System; $130,000.
7. Acceptance of Street and Utility Easement from Cadre Properties, LLC, an Oklahoma limited liability company, for Water System Master Plan Projects UPSZ-4 and NEW-4A Water Line Projects and future road corridor improvements, Parcel 11; $18,500.
8. Acceptance of Street and Utility Easement from Scottdanforth LLC, an Oklahoma limited liability company, for Water System Master Plan Projects UPSZ-4 and NEW-4A Water Line Projects and future road corridor improvements, Parcel 10; $2,500.
9. Approval of Professional Services Contract Amendment No. 3 with Carollo Engineers Inc for the Arcadia Lake Water Treatment Plant Expansion Projects; $11,323,246.
10. Acceptance of Bid and Approval of Agreement for the FY20 Waterline Improvement Project for the Engineering Department; $2,437,561.
11. Approval of Change Order No.1 to the construction contract with 4M Trenching, LLC for Wastewater Master Plan Project W2-3 : Santa Fe Creek Interceptor Project; $541,604.20 reduction.
<Adjourn Public Works Authority Meeting and Reconvene City Council Meeting>
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10. Planning Consent Items: » - A. Case #PR20-00008 Public Hearing and Consideration of the Final Plat for Edmond Tennis Center (Edmond Public Schools)
10. Planning Consent Items: »
A. Case #PR20-00008 Public Hearing and Consideration of the Final Plat for Edmond Tennis Center (Edmond Public Schools) »
11. Planning Discussion Items: » - A. Case #Z20-00009 Public Hearing and Consideration of Ordinance No. ________ Rezoning from “A” Single-Family to “B” Two-Family for 314 W. Main located SE of Main and Walnut. (Wesley & Kayla Tur) Item is being continued to the July 13, 2020 City Council Meeting.
11. Planning Discussion Items: »
A. Case #Z20-00009 Public Hearing and Consideration of Ordinance No. ________ Rezoning from “A” Single-Family to “B” Two-Family for 314 W. Main located SE of Main and Walnut. (Wesley & Kayla Tur) Item is being continued to the July 13, 2020 City Council Meeting. »
12. Discussion and Consideration of Amendments to Revised Declaration of Emergency Regarding COVID-19 issued on June 15, 2020.
12. Discussion and Consideration of Amendments to Revised Declaration of Emergency Regarding COVID-19 issued on June 15, 2020.
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Items 13 - 15 » - 13. Citizens Comments - (This is an opportunity for citizens to address the City Council. Remarks should be directed to City Council as a whole and limited to five minutes or less.) 14. New Business - (In accordance with the Open Meeting Act, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.) 15. Adjournment.
Items 13 - 15 »
13. Citizens Comments - (This is an opportunity for citizens to address the City Council. Remarks should be directed to City Council as a whole and limited to five minutes or less.) 14. New Business - (In accordance with the Open Meeting Act, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.)
15. Adjournment.
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