June 8, 2020 City Council
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1. Call to Order by Mayor O'Neil.
1. Call to Order by Mayor O'Neil.
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Items 2 & 3 » - 2. Approval of City Council Meeting Minutes: May 26, 2020. 3. Approval of City Council Special Meeting Minutes: May 18, 2020.
Items 2 & 3 »
2. Approval of City Council Meeting Minutes: May 26, 2020. 3. Approval of City Council Special Meeting Minutes: May 18, 2020.
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4. City Council Nominations to Boards and Commissions: » - 1. Mayor's Nomination and Reappointments: b. Nomination of Robert Garrett to the Edmond Economic Development Authority to replace Roger Beverage; term expire June 2023. c. Reappointment of Chona Baker to the Community Agency Review Commission; term expires June 2023. d. Reappointment of Judith Pike to the Historic Preservation Trust; term expires June 2023. e. Reappointment of Lindsey Churchill to the Historic Preservation Trust; term expires June 2023. f. Reappointment of Cynthia Baim to the Historic Preservation Trust; term expires June 2023. g. Reappointment of Robert Looman to the Visual Arts Commission; term expires June 2023. h. Reappointment of Cindy Holman to the Public Works Committee; term expires June 2023. 2. Ward 1 Nominations and Reappointments: a. Nomination of Jason Duncan to the Central Edmond Urban District Board to replace Russell Wantland (maxed out); term expires June 2023. 3. Ward 2 Nomination and Reappointments: a. Reappointment of Barry Moore to the Planning Commission; No Max Term. b. Reappointment of Linda Burrows to the Visual Arts Commission; term expires June 2023. 4. Ward 3 Nominations and Reappointments: a. Reappointment of Kurt Sampley to the Edmond Bicycle Committee; term expires June 2023. 5. City Council Appointment of Rusty Hale as the at large member to the Employee Pension and Retirement Board Administrative Committee to fulfill the unexpired term of Chip Winter; term ends June 2022. 6. UCO Nomination of Ben Hastings to the Central Edmond Urban District Board to replace Charlie Johnson; No Max Term. B. Consideration of Ordinances and Resolutions: 1. Approval of Resolution No. ______ Authorizing the spending above the 90% limit as designated by the Oklahoma Municipal Budget Act of 1979.
4. City Council Nominations to Boards and Commissions: »
1. Mayor's Nomination and Reappointments: b. Nomination of Robert Garrett to the Edmond Economic Development Authority to replace Roger Beverage; term expire June 2023.
c. Reappointment of Chona Baker to the Community Agency Review Commission; term expires June 2023.
d. Reappointment of Judith Pike to the Historic Preservation Trust; term expires June 2023.
e. Reappointment of Lindsey Churchill to the Historic Preservation Trust; term expires June 2023.
f. Reappointment of Cynthia Baim to the Historic Preservation Trust; term expires June 2023.
g. Reappointment of Robert Looman to the Visual Arts Commission; term expires June 2023.
h. Reappointment of Cindy Holman to the Public Works Committee; term expires June 2023.
2. Ward 1 Nominations and Reappointments:
a. Nomination of Jason Duncan to the Central Edmond Urban District Board to replace Russell Wantland (maxed out); term expires June 2023.
3. Ward 2 Nomination and Reappointments:
a. Reappointment of Barry Moore to the Planning Commission; No Max Term.
b. Reappointment of Linda Burrows to the Visual Arts Commission; term expires June 2023.
4. Ward 3 Nominations and Reappointments:
a. Reappointment of Kurt Sampley to the Edmond Bicycle Committee; term expires June 2023.
5. City Council Appointment of Rusty Hale as the at large member to the Employee Pension and Retirement Board Administrative Committee to fulfill the unexpired term of Chip Winter; term ends June 2022.
6. UCO Nomination of Ben Hastings to the Central Edmond Urban District Board to replace Charlie Johnson; No Max Term.
B. Consideration of Ordinances and Resolutions:
1. Approval of Resolution No. ______ Authorizing the spending above the 90% limit as designated by the Oklahoma Municipal Budget Act of 1979.
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5. General Consent Items: » - A. Consideration of Approval of Administrative Items: 1. City Manager's Financial Report for April 2020. https://www.edmondok.com/Archive.aspx?AMID=39 2. Approval of a Supplemental Appropriation for the Art in Public Places Fund; $35,000. 3. Approval of Supplemental Appropriation for the Human Resources Department-Insurance; $758,883. 4. Approval of Transfer of Appropriation for Information Technology; $25,000. 5. Approval of Supplemental Appropriation for the Asset Forfeiture Fund to construct PIO Office; $20,500. 6. Acceptance of donated Utility Easement from Danforth Development, LLC associated with AutoZone at 1541 N. Santa Fe. 7. Approval of Electric Easement: FLRF, LLC, 52 E 33rd St. 8. Approval of Transfer of Appropriations for Field Services - Water Line Maintenance, Transfers - Vehicle Maintenance; $15,000. B. Approval of Purchases: 1. Approval of Modification Agreement of Proposal for addition of a Kiosk for the COE Administration Building located at 7 North Broadway in the north Lobby provided by U.S. Payments LLC for the Utility Customer Service Department. 2. Acceptance of Bid for 42' Hydraulic Aerial Unit for the Fleet-Electric Department; $132,335. 3. Acceptance of Bid for a 42' Aerial Unit for the Fleet-Electric Department; $114,999. 4. Acceptance of Bid for rear mount articulating arm crane mounted on appropriate cab and chassis for the Fleet - Electric Department; $224,564. 5. Approval to close two old purchase orders on projects currently not being pursued: Intersection of 15th and Broadway and Kelly roadway improvements from Coffee Creek to Waterloo. (Expenditure reduction of $127,406.80) 6. Acceptance of Proposal with Halff Associates, Inc. for a study of the Costs and Benefits of various possible land use patterns in eastern Edmond; $191,500. 7. Acceptance of Bid for 50' Digger/Derrick Unit for the Fleet-Electric Department; $245,225. 8. Reject Proposals Received for Parks & Recreation Management Software System for IT. 9. Approval of Amendment #2 to a Contract with Mekus Tanager Inc for Contract Administration of Gracelawn Cemetery Expansion; not to exceed $20,000. 10. Approval of the Fourth Annual Renewal of the On-Site Vehicle Maintenance Parts Service Agreement; $1,058,460 annual estimate. 11. Approval of budgeted funds for Operating Expenditures for the Guthrie/Edmond Regional Airport (April 2020); $7,246.19. 12. Approval of Contract with Kimley Horn and Associates, Inc for Traffic Engineering Services for dedicated bike lanes on Ayers Street; $19,600. <Recess City Council Meeting and Convene Public Works Authority Meeting>
5. General Consent Items: »
A. Consideration of Approval of Administrative Items: 1. City Manager's Financial Report for April 2020. https://www.edmondok.com/Archive.aspx?AMID=39
2. Approval of a Supplemental Appropriation for the Art in Public Places Fund; $35,000.
3. Approval of Supplemental Appropriation for the Human Resources Department-Insurance; $758,883.
4. Approval of Transfer of Appropriation for Information Technology; $25,000.
5. Approval of Supplemental Appropriation for the Asset Forfeiture Fund to construct PIO Office; $20,500.
6. Acceptance of donated Utility Easement from Danforth Development, LLC associated with AutoZone at 1541 N. Santa Fe.
7. Approval of Electric Easement: FLRF, LLC, 52 E 33rd St.
8. Approval of Transfer of Appropriations for Field Services - Water Line Maintenance, Transfers - Vehicle Maintenance; $15,000.
B. Approval of Purchases:
1. Approval of Modification Agreement of Proposal for addition of a Kiosk for the COE Administration Building located at 7 North Broadway in the north Lobby provided by U.S. Payments LLC for the Utility Customer Service Department.
2. Acceptance of Bid for 42' Hydraulic Aerial Unit for the Fleet-Electric Department; $132,335.
3. Acceptance of Bid for a 42' Aerial Unit for the Fleet-Electric Department; $114,999.
4. Acceptance of Bid for rear mount articulating arm crane mounted on appropriate cab and chassis for the Fleet - Electric Department; $224,564.
5. Approval to close two old purchase orders on projects currently not being pursued: Intersection of 15th and Broadway and Kelly roadway improvements from Coffee Creek to Waterloo. (Expenditure reduction of $127,406.80)
6. Acceptance of Proposal with Halff Associates, Inc. for a study of the Costs and Benefits of various possible land use patterns in eastern Edmond; $191,500.
7. Acceptance of Bid for 50' Digger/Derrick Unit for the Fleet-Electric Department; $245,225.
8. Reject Proposals Received for Parks & Recreation Management Software System for IT.
9. Approval of Amendment #2 to a Contract with Mekus Tanager Inc for Contract Administration of Gracelawn Cemetery Expansion; not to exceed $20,000.
10. Approval of the Fourth Annual Renewal of the On-Site Vehicle Maintenance Parts Service Agreement; $1,058,460 annual estimate.
11. Approval of budgeted funds for Operating Expenditures for the Guthrie/Edmond Regional Airport (April 2020); $7,246.19.
12. Approval of Contract with Kimley Horn and Associates, Inc for Traffic Engineering Services for dedicated bike lanes on Ayers Street; $19,600.
<Recess City Council Meeting and Convene Public Works Authority Meeting>
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6. Approval of EPWA Meeting Minutes: May 26, 2020.
6. Approval of EPWA Meeting Minutes: May 26, 2020.
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7. EPWA General Consent Items: » - A. Consideration of Approval of Administrative Items: 1. Approval of Resolution No. ______ Authorizing the spending above the 90% limit as designated by the Oklahoma Municipal Budget Act of 1979. 2. Approval of Transfer of Funds from Edmond Electric to the 2000 Capital Improvement Sales Tax Fund for temporary financing of expenditures until the fund is ready to issue debt for future construction projects; $8 million. 3. Approval of a Supplemental Appropriation from Solid Waste Reserves for study of Costs and Benefits of various possible land use patterns in eastern Edmond; $47,875. B. Approval of Purchases: 1. Reject Proposals Received for Lake Campground Management Software System for IT. 2. Approval of Professional Services Contract with Halff Associates, Inc. for a study of the Costs and Benefits of various possible land use patterns in eastern Edmond; $191,500. 3. Approval of Laboratory Testing Services for Water and Wastewater compliance for FY21; $200,000. <Adjourn Public Works Authority Meeting and Reconvene City Council Meeting>
7. EPWA General Consent Items: »
A. Consideration of Approval of Administrative Items: 1. Approval of Resolution No. ______ Authorizing the spending above the 90% limit as designated by the Oklahoma Municipal Budget Act of 1979.
2. Approval of Transfer of Funds from Edmond Electric to the 2000 Capital Improvement Sales Tax Fund for temporary financing of expenditures until the fund is ready to issue debt for future construction projects; $8 million.
3. Approval of a Supplemental Appropriation from Solid Waste Reserves for study of Costs and Benefits of various possible land use patterns in eastern Edmond; $47,875.
B. Approval of Purchases:
1. Reject Proposals Received for Lake Campground Management Software System for IT.
2. Approval of Professional Services Contract with Halff Associates, Inc. for a study of the Costs and Benefits of various possible land use patterns in eastern Edmond; $191,500.
3. Approval of Laboratory Testing Services for Water and Wastewater compliance for FY21; $200,000.
<Adjourn Public Works Authority Meeting and Reconvene City Council Meeting>
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A. Case #SP20-00006 Public Hearing and Consideration of Commercial Site Plan for Scooter’s Coffee to be located at 230 W. Edmond Road (Boundless Operations, LLC)
A. Case #SP20-00006 Public Hearing and Consideration of Commercial Site Plan for Scooter’s Coffee to be located at 230 W. Edmond Road (Boundless Operations, LLC)
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B. Case #Z19-00022 Public Hearing and Consideration of Ordinance No. ________ for Rezoning from “A” Single Family Dwelling District to “PUD Z19-00022” Planned Unit Development for the Thornbrooke Offices located north of East 33rd Street, on the east side of Bryant Avenue. (Thornbrooke North, LLC)
B. Case #Z19-00022 Public Hearing and Consideration of Ordinance No. ________ for Rezoning from “A” Single Family Dwelling District to “PUD Z19-00022” Planned Unit Development for the Thornbrooke Offices located north of East 33rd Street, on the east side of Bryant Avenue. (Thornbrooke North, LLC)
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C. Case #Z20-00007 Public Hearing and Consideration of Ordinance No. ________ rezoning from PUD Planned Unit Development to PUD for Mon Abri Phase 5 Mixed Use to be located at 2500 N. Broadway. (R.W. Development, LLC)
C. Case #Z20-00007 Public Hearing and Consideration of Ordinance No. ________ rezoning from PUD Planned Unit Development to PUD for Mon Abri Phase 5 Mixed Use to be located at 2500 N. Broadway. (R.W. Development, LLC)
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D. Case #Z20-00006 Public Hearing and Consideration of Ordinance No. ________ for a Rezoning from “A” Single Family to “PUD” Planned Unit Development for Chateau Courts located northwest of Edmond Road and Kelly Avenue. (Crafton Tull & Associates)
D. Case #Z20-00006 Public Hearing and Consideration of Ordinance No. ________ for a Rezoning from “A” Single Family to “PUD” Planned Unit Development for Chateau Courts located northwest of Edmond Road and Kelly Avenue. (Crafton Tull & Associates)
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9. Discussion and Consideration of Discontinuing the trial period for Personal Watercraft Usage throughout Arcadia Lake.
9. Discussion and Consideration of Discontinuing the trial period for Personal Watercraft Usage throughout Arcadia Lake.
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10. Discussion and Consideration of Amendments to Revised Declaration of Emergency Regarding COVID-19 issued on June 1, 2020.
10. Discussion and Consideration of Amendments to Revised Declaration of Emergency Regarding COVID-19 issued on June 1, 2020.
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Items 11 & 13 » - 11. Citizens Comments - (This is an opportunity for citizens to address the City Council. Remarks should be directed to City Council as a whole and limited to five minutes or less.) 13. Adjournment.
Items 11 & 13 »
11. Citizens Comments - (This is an opportunity for citizens to address the City Council. Remarks should be directed to City Council as a whole and limited to five minutes or less.) 13. Adjournment.
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